All facilities are under CCTV surveillance. Users are expected to maintain cleanliness and switch off all lights, fans, air conditioners, computers, and other equipment before leaving.

The member reserving the facility is responsible for the proper use of the facility and for any damage to furniture or equipment.

Bookings are limited to one hour and may be made up to three days in advance. The library reserves the right to cancel a booking if the group fails to arrive within 10 minutes of the scheduled time. Each group may book only one room per day.

The Group Discussion Rooms, Brainstorm Room, Research Zone, MakersSpace, 3D Printer, and High-Performance Computing (HPC) Facility are available exclusively to BITS Pilani students, faculty members, and research scholars for collaborative academic and research activities.

Library photocopying services are available on a chargeable basis. Users must comply with the provisions of the Copyright Act while availing of these services. Photocopying of an entire book is strictly prohibited. A maximum of one chapter or up to 20 pages of a book may be photocopied at a time, subject to the applicable copyright regulations.

Security Check - Readers leaving the library must allow library and security personnel to inspect their personal belongings whenever requested. All Library materials are subject to security checks at the exit.

All library members are expected to comply with these rules and cooperate with library staff in maintaining a safe, orderly, and conducive academic environment. Non-compliance may result in suspension of library privileges or other disciplinary action as deemed appropriate by the Library authorities.

CCTV Footage Policy - CCTV review (up to 5 minutes) will be considered only for reported loss of high-value personal items such as laptops, iPads, and mobile phones. Requests relating to small items (e.g., earbuds) or personal belongings such as books, notebooks, pens, water bottles, wallets, etc., will not be entertained. CCTV recordings will not be shared with users, and photography or video recording of the CCTV monitor is strictly prohibited for security and privacy reasons.

Users shall maintain proper decorum and comply with the instructions issued by the Library staff.

Maintain Silence: Members are required to maintain complete silence within the library reading rooms and other quiet study areas. Conversations and discussions should be confined to the designated discussion areas to ensure a peaceful and conducive learning environment.

Frequent movement within the library reading rooms, common areas, and other sections of the library premises is discouraged, as it disrupts the peaceful reading and study environment.

Mobile Phones: The use of mobile phones and any other devices that generate audible noise is strictly prohibited inside the library reading rooms. Members are requested to keep their mobile phones on silent mode at all times while inside the library.

Food & Beverages - Food items, beverages, soft drinks, and energy drinks are prohibited inside the reading rooms and elsewhere in the library. Food or beverages brought from outside are not permitted within the library premises. Items purchased from the Library vending machine may only be consumed in the designated Central Zone (Dome Area). Violations will attract penalties as prescribed under the Library Rules and Regulations.

Maintaining a Quiet Study Environment- If you observe any student creating a disturbance in the Library, please report the matter immediately to the Library staff on duty. Your cooperation is essential in maintaining a quiet, disciplined, and conducive study environment for all Library users.

Loss or Damage of Library Materials - If a borrowed item is lost or damaged, the borrower must either replace it with the latest edition or pay double the cost of the latest edition, together with an administrative charge of ₹100 per book. The lost item will be removed from the borrower's account after payment.

Theft or Deliberate Damage - Theft or deliberate damage of library materials is a serious disciplinary offence. Offenders will be fined ₹10,000 per book, suspended from library membership for 15 days, and may face further disciplinary action.

Defacing Library Materials - Writing, marking, highlighting, underlining, cutting, mutilating, or otherwise damaging library materials is strictly prohibited.

Library materials shall be borrowed only in accordance with the prescribed borrowing privileges.

Borrowed items shall be returned or renewed on or before the due date.

Self-Issue / Self-Return Facility - All users are required to issue and return library books through the RFID Self-Issue/Self-Return Kiosk. Manual transactions are not permitted. If the kiosk is unable to scan your student Identity Card, please contact the Student Welfare Division (SWD) to obtain a replacement card.

Reference Collection: Books belonging to the Reference Collection or marked as "Reference" are Not for Loan and may be consulted only within the library premises.

Borrowers must examine books carefully before checkout and immediately report any existing damage. The last borrower will be held responsible for any unreported damage.

If a book is currently on loan, you may place a Hold through the Library Catalogue. Log in, search for the book, and click "Place Hold." You will receive an email notification when the book becomes available. Reserved books must be collected within 48 hours of notification; otherwise, the reservation will be cancelled.

Borrowed books may be renewed for two additional loan periods, provided they are not reserved by another member. An email reminder will be sent 24 hours before the due date. Overdue notifications will also be sent automatically if books are not returned on time. Overdue books will attract a fine of ₹5 per book/ per day.

A valid BITS Pilani Institute Identity Card is mandatory for borrowing Library materials. Library materials shall be issued only to the cardholder, who must be present in person at the time of issue. The Institute Identity Card is strictly non-transferable and must be produced upon request by authorized Library staff. Members are solely responsible for maintaining the confidentiality of their Library account credentials (User ID and Password). Any borrowing or misuse of Library privileges resulting from the unauthorized use of the Identity Card or Library account shall be the responsibility of the registered member.

Bags or other belongings left at the Baggage Counter may be collected only on the next working day after 10:00 AM.

The Library reserves the right to refuse the release of any item if ownership cannot be satisfactorily established.

Details of all found items will be published on the Library website on next day by 10 AM. Students are advised to check the list of found items and submit an online claim for their lost belongings.

Before releasing any item, the Library staff will verify the claimant's ownership by asking for appropriate identification and a description of the lost item. The item will be handed over only after satisfactory verification.

Personal belongings shall not be left unattended anywhere in the Library.

Students must carry all their personal belongings whenever they leave the Library premises.

Personal belongings left unattended in the Library are entirely at the students own risk. The Library shall not be responsible for any loss, theft, or damage to such items.

Any item found (only Laptop, iPad, Mobile phone)within the Library premises will be deposited at the Library Lost and Found Section.

It is mandatory to produce a valid Student Identity Card while collecting any lost item.

Licensed electronic resources shall be used solely for academic, research, and educational purposes.

Systematic downloading, unauthorized distribution, commercial use, or misuse of licensed resources is strictly prohibited.

Any violation of licence agreements may result in suspension of Library and network privileges.

Members (Students, Rsearch Scholars, Staff, Faculty members) leaving the Institute or completing their academic programme shall obtain Library No Dues Clearance after returning all borrowed materials and clearing all outstanding dues.

Access to the Library is restricted to authorized members possessing a valid BITS Pilani Identity Card.

The Student Identity Card is non-transferable and must be produced upon request.

Visitors may be permitted only with the prior approval of the University Librarian.

Personal Belongings - All readers must deposit bags, personal belongings, and food items at the designated baggage counter before entering the library. Laptops, mobile phones, tablets, and other valuables should remain with the user. The library is not responsible for any loss, theft, or damage to personal belongings.